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Privacy Policy

🌈 Lanarkshire Pride CIC – Privacy Policy

Last updated: 01.12.25

Lanarkshire Pride CIC (“we”, “us”, “our”) is committed to protecting your personal information and respecting your privacy. This policy explains how we collect, store and use personal data when you visit our website, join our membership, take part in our activities, donate to us, or interact with us in any other way.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all relevant privacy legislation.

⭐ 1. Who We Are

Lanarkshire Pride CIC
Email: info@lanarkshirepride.co.uk
We are a Community Interest Company delivering LGBTQ+ community projects, events, training and support across Lanarkshire.

We are the Data Controller for all personal data we process.

⭐ 2. What Personal Data We Collect

We may collect the following types of information:

Website visitors

  • IP addresses
  • Cookie data and analytics
  • Device information
  • Pages visited

Event attendees, youth group participants & Pride Connect members

  • Name
  • Email address
  • Phone number
  • Emergency contact
  • Attendance records
  • Accessibility or support needs (if volunteered)
  • Age (for youth sessions)
  • Any safeguarding information provided to us

Members (paid or free)

  • Name
  • Email address
  • Phone number
  • Address (if provided)
  • Membership type
  • Payment information (reference only — we do not see bank details)

Donors (PayPal & bank transfers)

  • Name
  • Email address
  • Postal address (if supplied by PayPal)
  • Donation amount and date
  • Bank payment reference (for standing orders)

Training clients, businesses & partner organisations

  • Contact name
  • Email address
  • Phone number
  • Organisation information
  • Invoice and payment details

⭐ 3. How We Collect Your Data

We collect data when you:

  • Fill in a form
  • Sign up for membership
  • Attend Pride Connect sessions
  • Participate in events
  • Book training or consultancy
  • Donate via PayPal or bank transfer
  • Email or contact us directly
  • Visit our website (via cookies)

We store participant and membership information securely using  Google Sheets, which is GDPR compliant.

⭐ 4. Why We Process Your Data

Under GDPR, we must have a lawful basis to process your data. We use:

  1. a) Legitimate Interests
  • Running Pride Connect and youth programmes
  • Managing memberships
  • Contacting participants about sessions or updates
  • Managing events and training
  • Processing donations
  • Ensuring safety and safeguarding
  1. b) Contract
  • When you sign up for membership
  • When you donate monthly
  • When you book training or consultancy
  1. c) Legal Obligation
  • Safeguarding and child protection
  • Financial record-keeping
  • Reporting for funders
  1. d) Consent

Used only for:

  • Email marketing
  • Use of photos
    You can withdraw consent at any time.

Special Category Data

Sexual orientation is implied when joining LGBTQ+ services. We process this under:
Article 9(2)(d) – Not-for-profit bodies supporting their members, which is the standard lawful basis used by LGBTQ+ charities and CICs.

⭐ 5. How We Use Your Personal Data

We use your information to:

  • Provide our services safely
  • Manage Pride Connect and youth sessions
  • Contact you about groups, events or membership
  • Deliver training and consultancy
  • Maintain accurate accounts and donation records
  • Improve our services
  • Ensure safeguarding and wellbeing
  • Respond to enquiries

We do not sell, trade or share your data with third parties for marketing.

⭐ 6. Donations & Payment Information

PayPal donations

When you donate via PayPal, we receive:

  • Your name
  • Email address
  • Postal address (if provided to PayPal)

This data is processed only for:

  • Donation records
  • Thank-you messages
  • Accounting/audit requirements

We do not store this data outside PayPal or our email system.

Bank transfers / standing orders

When you donate via bank transfer, we receive:

  • Your name
  • Payment reference

We do not see your bank details.

This is processed for:

  • Managing your membership or donation
  • Accounting and legal compliance

⭐ 7. Data Sharing

We only share your data when necessary with:

  • Google sheets (data storage)
  • PayPal (donations)
  • Accountants (financial compliance)
  • Event partners where essential for safety (e.g., emergency services)

All partners are GDPR compliant.

We never share your data with businesses, organisations or third parties for marketing.

⭐ 8. Data Retention

We keep personal data only as long as necessary:

  • Participants & members: typically deleted 2 years after last contact
  • Financial records: kept for 6 years (legal requirement)
  • Safeguarding information: kept according to statutory guidance (usually until the young person reaches 25)
  • Email enquiries: deleted when no longer needed

We review retention annually.

⭐ 9. Your Rights

You have the right to:

  • Access the personal data we hold
  • Correct inaccurate information
  • Request deletion (unless we must keep it for legal reasons)
  • Withdraw consent at any time
  • Object to certain types of processing
  • Ask us to limit or restrict processing

Requests can be made at:
📧 info@lanarkshirepride.co.uk

⭐ 10. Cookies & Website Analytics

We use cookies to monitor website performance and improve user experience. You can disable cookies at any time through your browser settings.

⭐ 11. Children & Young People

For young people attending Pride Connect Youth:

  • We collect only essential information
  • We require parent/guardian consent for under 16s
  • Safeguarding notes are held securely with restricted access

⭐ 12. How to Contact Us

If you have any questions about this policy or how your data is handled, please contact:

📧 info@lanarkshirepride.co.uk